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Managing the Video Content Library


Introduction

Content libraries are used to help sales consultants add valuable content to their sales quotes.  The objective of content libraries are to centralise the development of resuable content, that would not normally be part of a Sales Quote Template. 

For example, the administrator of the content libraries may provide a library of video (YouTube of Vimeo hosted) content embed as part of sales quotes to create high impact content to impress clients.  This type of video content is best professionally produced, and will be a valuble resource for sales consultants that are always looking for ways to differentiate themselves against your competition.

The types are content libraries are:

  • Text
  • PDF
  • Video
  • Images
  • Spreadsheets

This user guide topic provides information to manage the Video Content Library.

 

Does your user account have access to manage the Video Content Library?

Ensure your QuoteCloud user account has access to manage the content libraries, if you do not have access to manage the content libraries, ask your administrator to provide the access to this user role priviledge.  Instructions to update a user role to assign rights to manage the Video Content Library are as follows:

Click on the Configuration menu on the Sales Quote Dashboard, then select the option Manage Users & Roles

Click on the Edit button for the user account you would like to update.

Click on the Enrollment tab to view the User Role setting.

Click in to the the ROLES data field and select the User Role that has priviledges to manage the Video Content Library.  

Managing the Video Content Library

To access the function to update the Video Content Library, click on the Content Libraries menu on the Sales Quote Dashboard, and then select the option Videos.

You will now see the Video Content library (as shown below).  The page consists of a filter on the left where you can filter to show certain categories of Video files, and on the right will be the list of the current Video files.  You can click on the Edit button to update any existing Video asset.  To delete a video asset click on the down arrow on the right of the Edit button and select Delete.

We will now learn how to create a new video asset.  Click on the New Item button (bottom left of the screen).

You will now see the Add Item window (as show below).

Click in the Folder data item, and either select New Folder or choose an existing folder category.  These categories are used in the Sales Quote Editor to group similar types of content, this makes it easier for a Sales Consultant to locate a Video asset in a larger Video Content Library.

Next click on the Video Title data item and type a short description of the video. This video title is displayed in the video library for other users to understand what the video is (without having to play it).

Now copy and paste the video link (this is the link to view the video in You Tube or Vimeo. For example, https://www.youtube.com/watch?v=YnGmedwOYuQ would be a URL for a YouTube video.

 

Now click the Save Changes button to add your new video to your Video Content Library.

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